environmental engineering jobs




Attn: HR Manager
7732 Loma Court
Fishers, Indiana 46038

Job Description:
Executive Assistant

Job Purpose:
The Executive Assistant provides administrative support to President and Office Manager. The position deals with sensitive information and frequently changing calendars, travel arrangements, meetings and business schedules.


  • Strong mechanical skills
  • Strong time management skills
  • Ability to analyze and solve problems independently, using knowledge gained from increasing experience
  • Clear and concise verbal and written communication skills with project managers and management at all levels
  • Self-sufficient and ability to work independently, under pressure and meet deadlines
  • Must be able to work as team member with people of differing backgrounds and experience levels
  • Ability to work overtime when necessary and travel frequently to multiple job sites
  • Basic computer use and applications skills required
  • Ability to successfully pass a company-paid physical, background check and drug screen
  • Data evaluation and report preparation is a plus
  • Experience with programmable logic is a plus

Roles & Responsibilities:

  • General Administration
  • Conduct research to prepare, gather and proof materials, agenda and PowerPoint decks for executive level meetings
  • Attend and administer routine staff meetings, tracking key milestones and coordinating schedules
  • Develop and maintain an alert system for upcoming deadlines on incoming requests and events
  • Manage travel arrangements and coordinate pre-planning of trips and conference registrations
  • Assess urgency and prioritize before accepting or declining appointments and meetings with Executives and properly screen incoming vendor calls
  • Distribute company-wide announcements, book conference rooms and coordinate functional events
  • Ensure consultant contracts, statements of work, and insurance licenses are up-to-date
  • Run reports to assist managers with preparing their budgets
  • Prepare spreadsheets showing cost center comparisons
  • Prepare slides for FP&A budget review presentation
  • Analyze monthly department budgets and headcount data and updating of organizational charts
  • Frequently use word processing, spreadsheets, PowerPoint presentations, data base and presentation software
  • Other projects as assigned


  • Bachelor's degree preferred
  • Sophisticated user of MS Office & Outlook, especially excel
  • Critical Thinker, Schedule Management, Team Player
  • Self-Directed, Attention to detail

    • Career Level Required : Experienced (Non-Manager)
      Job Type : Employee
      Job Status : Full Time


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      Email : contact@golars.com